Whether you're using the Workplace desktop, web or mobile app, your data is available to you whenever you need it. The Workplace file system is an ‘on demand’ file system. That means that files not already synced with your machine will download to your computer from the cloud when you open them - and upload them back to the cloud when you save. And, you can continue working with local files even when you are offline. Once network access is restored, your files will sync back to your Workplace drive.
There are a few ways to access your Folders in Workplace for Windows and Mac.
One option is to click the Workplace Files shortcut, which is a folder icon in Windows and the hard drive icon on the Mac.
When you have full access to Workplace, your files will sync into a unique folder on your local computer called the Workplace Drive. Here you’ll see your Shared Folders, Secure browser Downloads folder, and your Personal folder.
Your personal folder will be labeled with your name. This is where you store any files or folders that are meant just for you.
The Shared folders are folders shared by you with co-workers and guests, or with you by your coworkers and company manager. For example, your department head may share the department folder with the team. Also, you may have clients outside the firm who need to share or edit documents, and you can invite them to a shared folder.
The Secure browser Downloads folder is a designated folder for all of your files downloaded from Secure browser in Workplace for Windows and Mac.
Let’s see how it works: Double-click a file to download it on the fly. Your file will open in the preferred local app.
When you click save, your file syncs back to the cloud.
Let's click on recently synced. You can star any file here to pin it to the Launch page.
To reveal the file in its Folder, select the spyglass, where you'll be redirected to its folder in the local File Manager.
In the next module of the Workplace Stronghold 103 course, you'll learn how to manage websites.