We often get questions on how to create a new group, and the answer to that can vary from time to time, but ultimately, the basics are the same.
First, I'll click Manage groups. Click New Group. Workplace gives you the ability to control how and when someone can access the system.
Let's say we have a group of interns that we only want to work Monday through Friday, 9-5 in the office, we can actually create a group and apply those access permissions.
I'm going to call this group Restricted Access. Click Save Changes.
Now I'll click Time-based access rights.
I'll select logon denied, and then I'll click the rows and columns for the times that I do not want the interns to have access.
Next, I'll click IP-based access rights, and then Add IP range. Here, I'll enter my lower IP and upper IP addresses associated with my company's iP block. The location description should be the company's public IP address for the office.
I'll click OK, and save my changes. Then click Done.
Creating an email distribution group is a similar process.
I'll click New Group, and name it Onboarding. Let's put a tick in the box next to Email Distribution List.
Set our group email address under Group email aliases, then click OK.
Click Group members to specify who will receive messages from this email distribution group.
Click Add group Member.
You can add a member by clicking the down arrow and finding the specific people who should have this feature turned on.
You would then select any other features this group member should inherit, such as adding them to the email distribution list, and IP- or Time-based restrictions.
Click ok, and then Save changes, which can take a few seconds to apply.
Ok, so now you've learned hot to create and add members to a group. In the next module of the CM:104 course, we're going to cover auditing and reporting for your company.