Workplace Extension: Data Workplace Collects

Workplace allows organizations to manage access to systems, data, and applications so advisors and their support staff can operate their business securely and efficiently.

When you use the Workplace Extension across our different services and applications, you’ll share some information with us. We want you to know what information we collect when you use Workplace and how it is used.

• Information Collected by the Workplace Extension
  • Information Transmitted When Accessing the Workplace Web App
  • Information Transmitted When Not Accessing the Workplace Web App:
  • Information Collected When Using the Workplace Extension
• Information Not Collected by the Workplace Extension
• Privacy Policy

Information Collected by the Workplace Extension

Information Transmitted When Accessing the Workplace Web App

The information we transmit to the Workplace Web App by automated means includes:

• A Workplace generated user ID
• Device information
  • Device name (ex: John's PC)
  • Model (ex: Macbook Pro or Microsoft Surface)
  • Operating system (ex: macOS Mojave 10.14.6 or Windows 10)
  • Serial number 
• Security check information collected by Workplace Desktop
  • • Screensaver information
    • Anti-Virus product information
    • Disk Encryption product information
    • Firewall product Information
    • Automatic operating system updates are enabled
    • The operating system is supported by the vendor
    • A login password is set

Information Transmitted When Not Accessing the Workplace Web App:

Workplace does not transmit any compliance check or monitor any activity as described above.

Information Collected When Using the Workplace Extension

The information we may collect when using the Workplace Extension application to:

• Save an Account 
  • The Workplace Extension will search for the presence of a username input field.
    • This field must be an input tag with a text type (<input type=text>)
  • The Workplace Extension will search for the presence of a password input field.
    • This field must be an input tag with a password type (<input type=password>)
  • The Workplace Extension will capture the URL of the website.
  • The Workplace Extension will temporarily capture the Username, Password, and URL of a website when a request is sent by the browser to log in.  The Workplace Extension will prompt if the account should be saved to Workplace.  
    • If the account is saved to Workplace, the Username, Password, and URL are sent to the user's Workplace account.
    • If the account is not saved, the temporary data is cleared. 
• Save a Bookmark
  • The Workplace Extension will capture the URL of the website.
    • Workplace maintains a list of commonly used websites by Workplace users.  When the URL matches a commonly used website or when the extension is clicked, the Workplace Extension will prompt if the website should be saved to the user's Workplace account.  
      
      • If the bookmark is saved to Workplace, the URL is sent to the user's Workplace account.
      • If the account is not saved, the URL data is cleared. 

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Information Not Collected by the Workplace Extension

Any activity from an application that uses Workplace Drive as storage or any data that is explicitly shared with Workplace Drive is logged and collected automatically. 

The Workplace Extension does NOT log or collect the following:

• • Personal files
    
    • Workplace does not have access to any drive and is unable to read any files saved outside of the Workplace Drive such as:
      
      • Your device’s internal hard drive (ex: C:/ Drive or Macintosh HD)
      • Any external hard drives (ex: USB, Firewire or Thunderbolt drives)
      • Any network drives
      • Any cloud drives (ex: iCloud Drive, Google Drive, Dropbox)
    • An Exact physical location such as a GPS location
      
      • Location is an approximation as it is based on the IP address and not your actual location (ex: New York, NY and not 33 East 33 ST., New York, NY 10016)
    • Data on a website or webpage
      
      • Workplace will not read the contents of a website or webpage
    • Personal data from other applications such as:
      
      • Messages
      • Camera and photos
      • Saved favorites or Bookmarks not in Workplace
      • Saved passwords not in Workplace
      • Saved credit card information, such as:
        
        • Apple Pay
        • Google Pay
        • Samsung Pay
        • Other payment services (ex: Venmo)
      • Data from Third-Party Applications
        
        • Workplace will only log actions if the application in question uses Workplace Drive for storage and is limited to files saved in Workplace Drive (ex: Word)
      • Data from Contacts, Calendars, and Emails stored outside of Workplace
        
        • Personal Accounts (ex: Gmail or iCloud)
        • Work Accounts (ex: Google Apps or MS Exchange not provided by Workplace)
      • Screen recordings outside of Secure Browser
        
        • Workplace will identify to the user that Secure Browser is capturing activities each time Secure Browser is launched.
      • Audio recordings
      • Your biometric information
        
        • Fingerprints
        • Face ID

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Privacy Policy

If you have questions or concerns about our Privacy Policy, please contact us by emailing privacy@venn.com or, writing to us at:

Venn Technology Corporation
Attn: VP, Compliance – Privacy Policy Issues
PO Box 4668
New York, NY 1016